Privacy Policy

Effective Date: March 31, 2025

Hackathon.cy (“we”, “our”, or “us”) is committed to protecting and respecting your privacy in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”). This Privacy Policy explains how we collect, use, share, and protect your personal data when you use our website or participate in our events.

1. Data Controller

The data controller responsible for your personal data is:

Hackathon.cy
Email: team@hackathon.cy
Website: https://hackathon.cy/

2. What Personal Data We Collect

Identity Data: First name, last name, username or similar identifier.
Contact Data: Email address, phone number, social media profiles (if submitted).
Technical Data: IP address, browser type, device information, cookies, and analytics data.
Participation Data: Event registrations, submissions, team details, feedback.
Marketing Preferences: Your choices regarding newsletter or event communications.

3. Legal Basis for Processing

We process your personal data based on the following lawful grounds under Article 6 of the GDPR:

Consent: When you give explicit consent (e.g., subscribing to updates).
Contract: When data processing is necessary for the performance of a contract (e.g., event participation).
Legal Obligation: When required by law or regulation.
Legitimate Interest: For communication, analytics, and improving our services, provided these interests are not overridden by your rights.

4. How We Use Your Data

To register you for events and manage your participation.
To communicate with you about events, changes, and opportunities.
To send marketing emails if you have opted in.
To improve our platform through analytics and feedback.
To ensure the security and functionality of our services.

5. Data Sharing

We may share your personal data with:

Event partners and sponsors (only with your explicit or implied consent).
Service providers (e.g., hosting, email services, analytics) under data processing agreements.
Legal authorities if required by law.

6. Data Transfers Outside the EU/EEA

If we transfer your data outside the European Economic Area (EEA), we ensure it is protected by appropriate safeguards such as Standard Contractual Clauses (SCCs) or adequacy decisions in line with GDPR requirements.

7. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for legal, accounting, or reporting requirements.

8. Your Rights Under GDPR

You have the following rights regarding your personal data:

Right to access – obtain a copy of your personal data.
Right to rectification – correct inaccurate or incomplete data.
Right to erasure – request deletion of your data (“right to be forgotten”).
Right to restrict processing – limit how your data is used.
Right to data portability – receive your data in a portable format.
Right to object – object to processing based on legitimate interests or direct marketing.
Right to withdraw consent – at any time, where processing is based on consent.
Right to lodge a complaint – with the supervisory authority (e.g., Cyprus Commissioner for Personal Data Protection).

To exercise your rights, contact us at team@hackathon.cy.

9. Cookies & Analytics

Our website uses cookies to improve user experience and collect anonymous analytics data. You can manage your cookie preferences in your browser settings. We use services like Google Analytics under GDPR-compliant settings.

10. Data Security

We implement technical and organizational measures to protect your data from unauthorized access, loss, or misuse.

11. Changes to This Policy

We may update this Privacy Policy to reflect changes in law or our practices. The latest version will always be available on this page.

12. Contact

If you have questions about this policy or how we handle your data, please contact us at:

Email: team@hackathon.cy
Website: https://hackathon.cy/
Supervisory Authority: Commissioner for Personal Data Protection (Cyprus)